Many organizations have discovered that using a board portal with built-in remote voting capability helps boost participation from members who are unable to make it to the physical meetings. The process is easier to organize, more reliable, and provides an easy way for members to vote from any click to investigate location. There are a few important points to remember when you are voting remotely.
The most obvious thing to remember is that email is not an effective medium to conduct voting in a private manner. Cybercriminals are able to hack into personal and business email accounts and alter the results. This could result in a null vote. This kind of manipulation could be difficult to identify and prove without a secure system such as the board portal utilized by a number of organizations.
A vote that is sent via email may not reflect the true intent of the voter. When a member responds to a question, they have the option of choosing between a simple yes/no or an extensive paragraph that explains the issue. This could make it difficult for other voters to understand or even confuse and result in a confused outcome of the vote.
This is why it’s essential for any business that is considering email voting to have a strict procedure in place. Before any remote voting is conducted it is vital that all members are trained on how to use the voting software used by the organization.
