A successful board meeting requires a range of skills, ranging from the preparation and facilitation of productive discussion to the preparation of http://www.digitalboardarea.net/how-to-hire-a-good-company-secretary/ board material. A well-run board session should lead to the creation of action items that can be carried out post-meeting to help drive progress. The crucial element to success in all these areas is effective governance of the board, which encourages a diverse array of perspectives and fosters productive discussions, leading to innovative insights.
Create an Agenda and share it in Advance
Effective board meetings begin with a well-prepared agenda that provides a plan for discussion and ensures that all critical topics are addressed. The board members should be encouraged to review agendas before the meeting and suggest any changes or additions that may be required. A clear and concise agenda can also aid in keeping the meeting on track, preventing discussions from drifting off topic or becoming too long.
Conduct a Roll Call to determine the Quorum
Make sure that all board members attend the meeting. This can be accomplished using a roll-call system, an online tool like Krisp, or the document that governs the meeting to determine amount of people needed to conduct business.
Encourage Participation
All participants must be engaged in order to have productive discussions. This can be accomplished by encouraging board members to speak their opinions, reaching out to those who might not be as vocal, and encouraging discussions using tools such as decision matrices and SWOT analyses. Moreover, it is crucial that all opinions are respected and valued, regardless of whether they align with the current beliefs of the meeting.
